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Event Planner: Choosing a fit that is right for you

The purpose of having an Event Planner is to organize, coordinate, and manage every detail leading up to and throughout your important occasion.  A successful Event Planner must be able to understand your wishes, he or she needs to be able to visualize whatever you are describing to them, and then be able to create your ideas into a real life experience.  The Event Planner you choose must be able to relate relevant ideas and details throughout every detail of your special day.  The right Event Planner for you, will be able to understand YOU.  Not just any party planner will be able to do this for you.  People have different personalities, interpretations, and opinions on everything, and it isn’t until you find the right Event Specialist, for you, that the unique ideas you have will be interpreted correctly and come to life.

The best way to be sure you are hiring the right Event Planner for you is to set up a few different consultations.  Almost all Event Planners will offer free consultations, so you wont have to worry about wasting money.  To avoid wasting time, set aside a block of time, and schedule them back to back.  Most Event Planners don’t work on a typical 9-5 schedule, so finding a time that works for you shouldn’t be a struggle.  Spend a little time with the Event Planner, have questions ready, ask him or her to bring pictures of previous jobs they have worked on, and it never hurts to ask for referrals. After the consultations, you will have a good idea of who you will be able to work with and trust with your special occasion.  If you don’t have a specific one in mind, you will more than likely have them narrowed down.

To make your final decision, there are a few things to pay close attention to.  Make sure you note how available the Event Planner is, did he or she pick up when you called or did your call go to voice mail?  How quickly does the Event Planner return emails?  These details are important because you want someone who is easy to contact, especially when time gets closer to the day of the event.  Another important detail is knowledgeability.  Your Event Planner should be knowledgeable about almost everything having to do with events, new trends, great vendors, creative ideas, and ways to save you money.  Speaking of money, be sure your event planner is budget conscious.  You want an Event Planner that is aware of ways to cut costs with out cutting quality and appeal.

I hope this information helps you find the right Event Planner for you. Contact us for a complimentary consultation at 602-740-8844.

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