2018 is here and we couldn’t be more excited to kick off the year with SET magazine to talk about wedding planning. Everyone is just about recovering from the holiday hangover, but we’re over here swooning over all of the holiday engagements. That being said, it’s only right that we share our partnership with SET Weddings where we came up with the ultimate wedding planning to-do list. This list will help you fine-tune all the elements of your big day.

A little bit about why we love SET is helpful. SET magazine but specifically their affiliate, SET Weddings is an outlet we recommend brides visit to visually experience everything from professional athlete weddings, engagements, maternity, & vendors. Speaking of vendors and as wedding professionals, who specialize in high profile weddings, that’s exactly where we come in where we come in!

  • Hire wedding planner to take care of most of these items for you. If you’re looking for a wedding planner, send us an email at info@btseventmanagement.com
  • Determine your wedding party
  • Establish budget and allocate specific amounts to each vendor
  • Secure venue
  • Determine the number of guests that will fit your budget and develop your guest list

  • Create a vision for your wedding design.  All along you have probably been gathering inspirational pictures, now is the time to narrow down your vision and begin adding specifics
  • Create a vision board that separates: attire, personal flowers, ceremony, cocktail hour, dinner design, invitations, and other unique design specifics
  • Find your wedding dress
  • Lock in your photographer
  • Lock in your band or DJ
  • Hire videographer

  • Set up room blocks for out of town guests
  • Gift registry
  • Create wedding website
  • Meet with an invitation designer
  • Meet with your florist to go over your design
  • Schedule engagement shoot with photographer
  • Send out save the dates
  • Determine attire for the groom, groomsmen, bridesmaids, ring bear and flower girls.  You may also want to consider setting a color or color scheme for parents’ attire
  • Schedule hair and makeup trial run
  • Lock in other musicians for ceremony or cocktail hour, if needed

  • Schedule tasting and cake tasting at your venue
  • Schedule a mock-up of flowers and decor items
  • Lock in any additional vendors like the photo booth, cigar roller, tequila tasting, etc.
  • Send out invitations 8 weeks prior to wedding date
  • Create a detailed timeline of your wedding day events

  • Set up transportation
  • Gather all RSVPs by following up with guests you have not heard from yet
  • Create your seating chart
  • Adjust all vendor orders to match your final guest count
  • Wrap up detailed schedule for the wedding day

If you’ve gotten to the end of this timeline and feel a bit overwhelmed, don’t! Take on one task at a time. And most importantly, enjoy the process because it’s a beautiful one.

Now, to be clear this timeline is a year-long engagement. We can plan and make a timeline for shorter engagements as well. As you can imagine, the shorter the engagement, the shorter the time frame you have to get things done. If you’re looking for someone to help you plan out the biggest day of your life, send us a quick email at info@btseventmanagement.com

Did this list help you or overwhelm you? Let us know in the comments!

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